About Shedd
Accounts Payable and Payroll Associate
To apply, please send resume and cover letter to:
Tiffany Johnson
Human Resources
John G. Shedd Aquarium
1200 S. Lake Shore Drive
Chicago, IL 60605
jobs@sheddaquarium.org
Fax: 312-663-0971
This is a full-time, regular position.
General Description:
Prepares accounts payable invoices with appropriate documentation, inputs into the computerized accounting system and prepares checks for payment in an efficient and accurate manner. Serves as backup to payroll. Performs various accounting functions.
Duties and Responsibilites:
Accounts payable:
• Matches vendor invoices to purchase orders, incoming goods forms, and receiving documents.
• Obtains proper authorization for payment, when appropriate, and proves mathematical accuracy of extensions and footings.
• Batches invoices and inputs data to the computerized accounts payable system.
• Runs payable checks based on due dates and prepares manual checks as necessary. Runs accounts payable aging and other reports.
• Files paid invoices in vendor files.
• Contacts vendors by telephone to reconcile unpaid invoices, notifies appropriate staff members of outstanding items and processes vendor adjustments. Also handles inquiries from staff members concerning vendor invoices and/or payments.
Payroll and timekeeping:
• In the absence of the staff accountant and on an ongoing basis serves as backup to payroll. Functions to be performed include updating ADP payroll system with changes; reviewing timekeeping reports for hours to be paid; transmitting data to ADP payroll service; preparing journal entries to record the payroll and distributing payroll checks.
• Updates and maintains the electronic timekeeping system. Reviews travel expense reports for accuracy, receipts and proper approval, and issues reimbursement through payroll. Updates 401(k) employee information and transmits to Fidelity biweekly; prepares and transmits 401(k) 2 percent fixed contribution at year's end; prepares and transmits 401(k) nondiscrimination testing data.
• Performs other accounting duties as assigned.
Job Requirements:
• High school diploma required.
• Minimum two to three years' accounts payable experience in a computerized environment required. Payroll experience helpful.
• Must have excellent keyboard skills. Exposure to word processing and spreadsheet programs helpful.
Based on Shedd Aquarium’s commitment to the environment, electronic versions of resumes are preferred.
